Virtual Assistant for US Businesses

Why US companies bring on a Canadian virtual assistant.

Admin support comes first

Inbox management, scheduling, meeting prep, and document handling are the first things I take on so your day frees up quickly.

Eastern to Pacific overlap

I work the full US business day. Messages sent during your working hours get a same-day reply, not a next-morning one.

Operations support that scales with you

Once the admin side is running, I add written processes, vendor coordination, and recurring reporting so the business runs on a system.

Same business culture

Tone, etiquette, and written English map cleanly onto US clients, so there's no adjustment period on anything client-facing.

Straightforward cross-border paperwork

A W-8BEN on file covers most US clients. No 1099 filing required for a foreign independent contractor.

CRM and website work when you're ready for it

HubSpot, Keap, and GoHighLevel cleanup, plus website maintenance, are available as add-on tracks once the operations layer is steady.

How a Canadian virtual assistant fits into a US company's week.

The practical questions US clients ask before hiring a non-US contractor for the first time.

Currency & invoicing: Invoiced monthly in USD. ACH is the most common payment method for ongoing work; Stripe and Wise also work fine.
1099 paperwork: Foreign contractors generally don't require a 1099-NEC. I provide a signed W-8BEN on request, which your accountant will recognize immediately.
Contracts & NDAs: I'll sign your standard US MSA, SOW, and mutual NDA. If you don't have paperwork ready, I have a plain-English contractor agreement of my own.
Time zone coverage: I'm online roughly 9am ET to 6pm PT most days, which covers the full US working day.
Data residency: Working files stay in US or North American regions where the tool supports it, including Google Workspace, Notion, and Airtable.
Ongoing recordkeeping: I won't file your taxes, but I keep clean records in Stripe and QuickBooks Online so your accountant's job is easier at quarter-end.

Common engagements with US-based companies.

Administrative support

Inbox triage, calendar defence, travel booking, and document organization for founders and executives who need their day back.

Operations support for growing teams

Written processes, contractor coordination, vendor management, and recurring reporting for companies that need senior support without a full-time hire.

CRM cleanup on HubSpot, Keap, or GoHighLevel

Pipeline audits, automation rebuilds, and integration wiring for teams that outgrew their original CRM setup and never went back to fix it.

Website support and maintenance

Ongoing updates for WordPress, Webflow, and Kajabi sites, plus the form-to-CRM connections that break every quarter without someone watching them.

Full-service virtual assistant work for US businesses.

I combine recurring administrative support with operational coordination and agreed technical work. You work directly with me and receive one clear scope and invoice.

Inbox and calendar management
Administrative support and meeting prep
Document, drive, and file organization
Project coordination and written processes
Vendor and contractor coordination
CRM cleanup and automation (GoHighLevel, HubSpot, Keap)
Custom Zapier and Make automations
Website updates and maintenance
Pitch decks, reports, and presentations
Social media scheduling and content ops

Or pick a specialist track

Administrative Support

Inbox, calendar, meeting prep, and the daily admin that keeps a business running.

Explore Administrative Support

Operations Support

Written processes, project coordination, and vendor management.

Explore Operations Support

CRM & Workflow Support

Pipeline cleanup, automations, GoHighLevel, HubSpot, Keap.

Explore CRM & Workflow Support

Website Support

Ongoing maintenance, updates, and fixes for WordPress, Shopify, and Webflow sites.

Explore Website Support

Quick contact

Work with a Canadian virtual assistant who supports US businesses.

Send an inquiry describing what you need help with. I review it personally and follow up to schedule a call if it's a fit.

Common questions

US Virtual Assistant FAQ

No, I'm based in Canada and work the full North American business day, with most of my clients in the US. In practice that means the same time zone overlap, the same business culture, and USD invoicing, without the extra step of a 1099.

It starts with administrative support: inbox, calendar, scheduling, and document organization. From there, most clients add operations support, and some add CRM or workflow work and website maintenance as their needs grow.

Generally no. Foreign independent contractors performing services outside the US aren't 1099-reportable. Your accountant will typically ask for a W-8BEN, which I provide on request.

Yes, USD is the default currency for US clients, and ACH is the most common way ongoing retainers get paid.

I don't publish hourly rates. My pricing page lays out the ways to work together, and requesting a free consultation is the fastest way to find out which one matches your workload.

Yes. I regularly sign standard US MSAs, SOWs, and mutual NDAs. Send your paperwork over and I'll review and sign it.

I'm online roughly 9am ET to 6pm PT most days, which covers the whole US working day from Eastern to Pacific. Messages sent during that window get a same-day reply.

I read every inquiry myself. If it looks like a good fit, I'll follow up to schedule a short call. I'll walk you through scope, and if it moves forward, the first couple of weeks go into learning your tools and documenting your systems.

Both. Some clients bring me in specifically for a HubSpot or Keap cleanup project, while others add it onto an existing administrative or operations retainer once they see how the rest of the work runs.

Ready to hand over recurring admin or operations work?

Tell me what you need using the form. Tell me what's on your plate and I'll tell you straight up if I'm the right fit.

Book a free call

Tell me what you need help with, and I will suggest where to start.